The card gets checked
Validation runs against the ministry as the patient arrives. An expired card or mismatched version code surfaces then — not six weeks later as a rejected claim addressed to nobody.
The whole practice, in one clean interface
A modern electronic medical record built for Ontario specialists — charts, OHIP billing, e-prescribing, AI voice notes, virtual fax and scheduling, without the twenty years of accumulated clutter.
Patients today 12 3 new · 9 follow-up
Billed this month $18,420 Illustrative figure
Cards validated 12 / 12 1 flagged at intake
- 09:00Follow-up · dermatologyCard valid
- 09:20New consultCard valid
- 09:40Follow-upVersion code
- 10:00New consultCard valid
Illustrative interface. Request a walkthrough to see the real thing.
Why build another EMR
Most systems Canadian physicians work in were designed for a different era of healthcare and have been extended, not rewritten, ever since. What that produces is familiar to anyone who uses one: a system that is slow in the places you touch most, crowded with features nobody in your practice has ever opened, and organised around a workflow that stopped existing a decade ago.
PocketEMR started from conversations with Ontario specialists about what actually costs them time. Not what a feature comparison says is missing — what makes a Tuesday afternoon run long. The answers were consistent: intake that does not catch card problems, billing that lives somewhere else, prescriptions that require a second system, and notes written after hours.
So those are the things it is built around. Health card validation runs at check-in through the Ministry of Health. Billing happens inside the chart, and rejected claims come back with the reason decoded. Prescriptions go to the pharmacy from where you wrote them. Notes start as a draft from the conversation you just had. Everything else stays out of the way.
In practice
Where the time actually goes
Four moments in a clinic day, and what PocketEMR does differently at each one.
The note writes itself first
Record the encounter and a SOAP draft is waiting when it ends, with medications and findings extracted. Your job becomes reading and correcting rather than composing.
Prescriptions and forms go out
The prescription faxes to the pharmacy from the chart. The requisition fills itself from the record. Neither requires opening a second system or re-typing a health number.
Billing reconciles itself
Claims submitted from the chart, remittance tracked against them, and rejections returned with the error code decoded and the correction suggested.
Features
What's included
Patient charts
Demographics with Ontario health card support, history, allergies, documents and the whole record in one view rather than five tabs.
OHIP billing
Submit claims from inside the chart, track remittance advice, reconcile payments and manage fee codes without leaving the encounter.
Health card validation at intake
Real-time validation through the Ministry of Health runs at check-in, so an expired card is caught while the patient is still at the desk.
AI voice notes
Record the encounter and get a structured SOAP draft, powered by the same engine behind AI Transcriber. You review and sign.
E-prescribing
Write the prescription and send it to the pharmacy by integrated fax, with interaction checking along the way.
Virtual fax centre
Send and receive faxes digitally, with incoming documents classified automatically. No machine, no paper tray, no fax line in the corner.
Scheduling
Appointment types, availability blocks and patient booking, connected to the chart rather than living in a separate calendar.
FormsMD built in
Upload any PDF form and have it filled from the chart, with per-field confidence, without leaving the patient record.
Rejection correction
The MOH rejection correction workflow is part of the billing module — decoded error codes and a resubmission worklist inside the system that made the claim.
PHIPA-minded by design
Encryption in transit and at rest, role-based access and comprehensive audit logging — built for the obligations an Ontario custodian actually carries.
Hosted in Canada
Servers, databases and backups run in Canadian data centres. Patient data is not transferred outside Canada in the ordinary operation of the service.
Fast, because it is new
Built recently, for the web, without twenty years of accumulated settings screens. Pages load; the search box finds things; nothing needs a plugin.
Technology
ReactTypeScriptSupabaseEdge FunctionsViteIntegrated faxOHIP EBSCanadian hosting
FAQ
PocketEMR questions
What is PocketEMR?
A modern electronic medical record built for Ontario specialist physicians: patient charts with health card support, e-prescribing with pharmacy fax delivery, clinical notes with AI voice transcription, a virtual fax centre, appointment scheduling and integrated OHIP billing — in one web interface rather than six.
Which specialties does it suit?
It is designed around specialist workflows generally — dermatology, cardiology, internal medicine, rheumatology, gastroenterology, endocrinology, nephrology, neurology, psychiatry and surgery among them — rather than being tuned for a single specialty. Consult volume, billing patterns and referral flow are the things it is shaped around.
Does it handle OHIP billing directly?
Yes. Claims are submitted from within the chart, remittance advice is tracked, payments reconcile against submissions, and fee codes are managed in one place. Real-time health card validation runs at intake, so bad cards are caught while the patient is still in front of you.
Can I move my existing patient records in?
That is a conversation rather than a button — migration depends on what your current system can export. Tell us what you are coming from and we will tell you honestly what the move looks like.
Do I need a fax machine?
No. The virtual fax centre sends and receives faxes digitally, including prescriptions to pharmacies, with incoming documents classified automatically.
What does PocketEMR cost?
Pricing depends on practice size and which modules you use, so it is quoted rather than listed. Request a demo and we will give you a straight number for your situation.
See it with your own workflow
Demos are more useful when they follow a real clinic day. Tell us what yours looks like and we'll walk through that, rather than a feature tour.