PocketEMR
A modern EMR for Canadian specialists, with an AI that does the work an office manager does: it reads every incoming fax and files it where it belongs, fills out the forms from the patient's own chart, and drafts your letters on request. All of it runs on our own hardware in Canada — SafeAI never sends anything to the cloud. Plus e-prescribing, your own virtual fax number, and scheduling.
Interactive demo coming soon. Request a walkthrough →
The paperwork should sort itself
Ask a specialist what actually eats the day and the answer is rarely medicine. It's the stack of faxes nobody has opened yet. It's the insurance form that needs three dates and two diagnoses you already wrote down somewhere. It's the pharmacist's question about a prescription you sent last Tuesday.
PocketEMR was built around that reality. Two features do the heavy lifting: an AI that reads every fax the moment it arrives and files it — referral here, pharmacy question there, urgent to the top — and an AI that fills out standard forms by reading the patient's chart, so a CPP Disability package starts as a draft instead of a blank page.
Sitting across all of it is SafeAI — an assistant you can actually ask about a real patient, because it runs on our own hardware in Canada and never sends a word to a cloud model. Find the patient, ask for the letter, download it as Word or PDF, or fax it where it needs to go.
Everything else is the modern EMR you'd expect underneath — charts, scheduling, clinical notes with AI transcription, e-prescribing straight to the pharmacy, and your own virtual fax number so none of it needs a machine in the corner of the office.
Features
What's included
AI Fax Triage
Every inbound fax is read on arrival and sorted for you — referral, pharmacy question about a prescription, result, or something urgent — then filed against the right patient in the right inbox.
AI-Assisted Forms
Insurance forms, CPP Disability, return-to-work letters, requisitions — the AI reads the patient's chart and drafts the answers into the real PDF. You review, sign, send.
E-Prescribing
Write a prescription and it goes to the pharmacy as a fax in one action — a whole day's medications on one sheet, renewals in a single click, with interaction checking as you type.
Your Own Fax Number
A virtual inbound fax number assigned to you. Pharmacies, colleagues and hospitals fax it as usual; it lands in your inbox, already read and sorted. Nothing to install, no machine, no paper.
Pharmacist Messages In-App
Pharmacists can reply straight into your inbox instead of faxing back. Their question arrives beside the prescription it's about — you read both, answer, and it's done.
SafeAI Assistant
Ask in plain language: find a patient, then have SafeAI draft the letter — download it as Word or PDF, or fax it straight to the destination. Local AI, in Canada, never sent to the cloud.
AI Voice Transcription
Record the encounter and get a structured clinical note back, SOAP-formatted, from our own GPU-powered AI-Transcriber engine.
Patient Charts
Demographics, history, allergies, medications, documents and correspondence in one screen — built so the thing you need next is already on it.
Scheduling
Appointment types, availability blocks and day view, wired to the same patient records — no second calendar to keep in sync.
Health Card Checks at Intake
Validate an Ontario health card in real time against the Ministry of Health's service while the patient is still in front of you — catch an expired card before the visit, not weeks later.
Privacy by Design
Built for the obligations Ontario healthcare providers have under PHIPA: encryption at rest and in transit, role-based access, and an audit trail on every record touched. Your data stays in Canada.
AI Fax Triage
Like having an office manager who opens every fax
Faxes arrive all day and they all look the same until somebody reads them. PocketEMR reads them — locally, on our own GPUs, the moment they land.
Each page is examined and the AI works out what it actually is, who it's about, and how much it matters. A referral from a family physician is recognised as a referral. A pharmacist asking about a dose is recognised as a question on a specific prescription. Something flagged urgent is moved to the top of the pile instead of the bottom.
Then it's filed: matched to the right patient, linked to the prescription it refers to, and dropped into the right inbox with a one-line summary of what it wants from you. You open your inbox to a sorted list, not a scanner tray.
What arrives sorted
- Referral New consult request — patient matched, reason lifted from the letter
- Prescription question Pharmacy asking about a med — attached to the exact prescription you sent
- Urgent Flagged and moved to the front of the queue
- Result / report Filed to the chart, ready to acknowledge
- Other Still identified, still matched to a patient, never silently dropped
Prescriptions leave with a code on the page. When a pharmacy faxes that page back, PocketEMR knows precisely which prescription — and which patient — the reply belongs to.
Forms it can start for you
- Insurance and disability carrier forms
- CPP Disability medical reports
- ODSP and provincial support documentation
- Return-to-work and functional abilities forms
- Referral letters and consult requests
- Lab and imaging requisitions
- Your own clinic's PDFs — upload one and it learns the fields
The output is the real PDF, filled in, ready for your review and signature. You are always the one who signs.
AI-Assisted Forms
The chart already knows the answers
Standard forms ask for things you have written down a dozen times: date of diagnosis, current medications, functional limitations, the date of the last visit. Typing them again is not clinical work.
Upload a PDF — a carrier's insurance form, a CPP Disability report, one of your own clinic's documents — and PocketEMR finds the fields, reads the patient's record, and drafts the answers into them. Long-form narrative sections get a draft written from the chart's own history, in clinical language, for you to edit.
What comes back is a completed form waiting for a physician to check and sign, instead of an empty one waiting for a physician to fill. The correction you make is a minute; the form you'd have typed from scratch was twenty.
Prescribing & Fax
Sent, delivered, and answered — without leaving the chart
One prescription, one fax
Write the medications a patient needs and they go out together, on one sheet, in one transmission. Renewing what you sent last time is a single click that brings the whole set back — not one medication at a time.
Your own inbound fax number
You get a virtual fax number of your own. Outbound prescriptions and letters go out from it, and anything faxed back to it arrives in PocketEMR — read, classified and matched. No fax machine, no separate service, no paper.
Pharmacists can just reply
Rather than faxing back, a pharmacist can answer directly into your inbox. Their question lands attached to the prescription it's about, so you see the medication and the question side by side and reply in a sentence.
SafeAI
A clinical assistant that never phones home
Every other AI assistant in healthcare has the same asterisk: your patients' information leaves the building. SafeAI doesn't have that asterisk. It runs on GPUs we own, inside the same Canadian environment as your records — hard-wired to local models only. No third-party AI provider, no API call out to a cloud model, no training on your data. Ever.
That's what makes it usable the way an assistant should be used. You can ask it about a real patient by name, because nothing about that patient goes anywhere.
Pull up a patient and ask for what you need in plain language — a consult letter back to the referring physician, a note for an employer, a summary of the last year for a specialist colleague. SafeAI reads the chart it already has access to and writes the draft. You edit it, and then send it the way you'd send anything else: download it as a Word document, save it as a PDF, or fax it straight to the destination without leaving the screen.
Ask it things like
- “Find the patient I saw last week with the elevated calcium.”
- “Write a consult letter back to their family doctor summarising today's visit.”
- “Draft a letter supporting their insurance claim, using the diagnosis dates in the chart.”
- “Summarise this patient's last twelve months for the referral.”
Then send it
- Download as a Word document to edit further
- Download as a PDF, signed and ready
- Fax it directly to a clinic, hospital or pharmacy
Local only, hard-wired. SafeAI has no path to an external model — it isn't a setting that could be switched on by accident.
All of the AI works this way — not just SafeAI
Reading faxes, filling forms, transcribing an encounter and drafting a letter all mean the AI sees patient information. So none of it runs at a third-party AI provider. It runs on hardware we own, in Canada, alongside your records. Nothing is sent to an external model and nothing is used to train anything. It's built for the obligations Ontario healthcare providers have under PHIPA, and designed so the answer to "where did that data go" is always: nowhere.
Ready to try PocketEMR?
We're onboarding a select group of Ontario specialists. Get a personalized demo and see how PocketEMR fits your workflow.