FormsAI

The paperwork engine: AI that reads any medical PDF, fills it from the patient's chart, and hands the physician a document to review — not a blank form to start. Local models by default, so PHI stays on your hardware.

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Forms are where clinic hours go to die

A CPP Disability medical report. An insurer's own PDF. The fourth lab requisition of the morning. Each one asks for the same patient information in a slightly different arrangement, and each one interrupts clinical work to become data entry. FormsAI turns that around: upload the form, and the AI maps its fields, pulls the answers from the chart, and drafts the clinical sections for review.

It handles both kinds of PDF — proper fillable AcroForms and flat scanned layouts, where fields are detected and placed as an overlay you can adjust visually. Signature stamps land where they should. Batch mode fills the same form for a list of patients in one pass.

Privacy is a design constraint, not a checkbox: by default the drafting runs on self-hosted models on the clinic's own GPUs, and if a practice chooses to enable cloud models, requests pass through a PHI de-identification pipeline first. Sections the AI can't answer confidently are flagged for the physician rather than filled with guesses — the physician always signs a document they've reviewed.

Features

What's included

Any PDF Form

Lab requisitions, insurance and disability applications, government forms, referral packages — fillable AcroForms and flat scans alike.

Filled from the Chart

Patient demographics, health card, medications and clinical context flow from the EMR into the right fields — no retyping.

Field Overlay Editor

See the PDF with every detected field overlaid. Adjust, correct, and place signature stamps before anything is finalized.

Government Form Packs

Purpose-built flows for Ontario staples — CPP Disability medical reports, ODSP forms, lab requisitions — with section-by-section AI drafting.

Local AI First

Runs against self-hosted models on your own GPUs by default. Cloud models are strictly opt-in, with a PHI de-identification pipeline in front.

Physician in the Loop

AI drafts; the physician reviews. Sections the model can’t complete confidently are routed to the physician instead of being guessed.

PDF AcroForm + overlayOllama (self-hosted)Claude (opt-in)PHI de-identificationGPU brokerPocketEMR integration

Ready to try FormsAI?

We're onboarding a select group of Ontario specialists. Get a personalized demo and see how FormsAI fits your workflow.

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DrTools — Healthcare Software for Canadian Physicians

DrTools develops modern electronic medical records (EMR), OHIP billing software, health card validation tools, AI-powered medical transcription, and intelligent form-filling solutions for Canadian healthcare professionals. Based in Ontario, Canada, DrTools serves specialist physicians including dermatologists, cardiologists, internists, rheumatologists, gastroenterologists, endocrinologists, nephrologists, neurologists, psychiatrists, and surgeons across the province.

Our products integrate directly with the Ontario Ministry of Health Electronic Business Services (EBS) for real-time health card validation and OHIP claim submission. All DrTools software is built for the obligations Ontario healthcare providers have under PHIPA — Ontario's Personal Health Information Protection Act — with encryption in transit and at rest, role-based access, and audit logging.

PocketEMR is a web-accessible electronic medical records system for Ontario physicians built around local artificial intelligence. Every inbound fax is read on arrival and automatically classified — patient referral, pharmacist question about a prescription, urgent item, or result — matched to the correct patient and prescription and filed into the physician's inbox, doing the triage work an office manager would otherwise do by hand. Its AI form completion reads the patient's own record to fill standard documents such as insurance forms, CPP Disability medical reports, return-to-work and functional abilities forms, referral letters and requisitions. SafeAI, the built-in clinical assistant, searches for patients and drafts letters that can be downloaded as Word documents or PDFs or faxed directly to a destination — and runs only on local hardware in Canada, never sending patient information to a cloud or third-party AI service. PocketEMR also provides e-prescribing with pharmacy fax delivery, a virtual inbound fax number for sending and receiving faxes without a fax machine, in-app pharmacist messaging, clinical note-taking with AI voice transcription, patient charts and appointment scheduling.

The AI-Transcriber provides GPU-accelerated medical speech recognition with speaker diarization to distinguish physician from patient dialogue, automatic SOAP note generation, and clinical entity extraction using natural language processing — all running on self-hosted hardware for complete data sovereignty and PHIPA compliance.

FormsAI automates medical form filling for lab requisitions, insurance claims, disability applications, specialist referral letters, and government forms using artificial intelligence with optional PHI de-identification.

The MOH Rejection Correction Report tool helps Ontario physicians recover lost OHIP billing revenue by automatically parsing Ministry of Health rejection files, decoding error codes, identifying submission patterns, and suggesting corrections for faster claim resubmission.

The OHIP Validation API is a RESTful web service for real-time Ontario health card number verification through the Ministry of Health EBS, supporting point-of-care eligibility checks with JWT-secured authentication.

Canadian Data Sovereignty

All DrTools products are designed, developed, and hosted entirely within Canada. Patient data is processed and stored exclusively in Canadian data centers and never leaves Canadian borders. DrTools infrastructure is hosted on Canadian servers with no cross-border data transfers or foreign jurisdiction access. This ensures full compliance with Canada's federal privacy legislation (PIPEDA) and Ontario's Personal Health Information Protection Act (PHIPA). DrTools is committed to Canadian data sovereignty, data residency, and digital sovereignty for healthcare — protecting physicians and patients alike.